JOB TITLE: Program Assistant III – Realty Services

DEPARTMENT:  Office of the CAO

NUMBER OF POSITIONS:  1

JOB STATUS & DURATION:  Temporary 4-months

WORK TERM: May, 2026 – August, 2026

HOURS OF WORK:  35-hour workweek 

LOCATION:  West Tower.

HOURLY RATE:  $20.68

JOB TYPE:  Management and Administration

POSTING DATE:  January 09, 2026

CLOSING DATE:  January 19, 2026

AREA OF RESPONSIBILITY:

Reporting to the Senior Manager, Realty Services, provides program and administrative support to the Realty Services section, assisting in day-to-day duties. Ensures effective delivery of programs, services and responds to general inquiries received by the Realty Services section.

• Assist team members in the setup of new physical and digital files, transferring the electronic data from Outlook and One Drive to SharePoint, and assisting with the backlog of files, archiving, and communicating updates with the team.
• Maintain proper organization and file structure by labelling physical and electronic documents according to established filing systems.
• Conduct regular quality checks to ensure data integrity and consistency between OneDrive and SharePoint.
• Provide support in troubleshooting and resolving any issues related to file organization and data transfer
• Provide weekly reports to supervisor with updates and status of work completed
  Collaborate with team members to streamline and optimize file management processes and communicate updates with the team
• Provide excellent client service, including responding to requests in a timely, accurate, and professional manner
• Perform quantitative/qualitative research to identify information as requested
• Participates in working groups and brainstorming sessions to provide input, ideas and insights
• Assists and provides support with section deliverables including proposals, benchmarking, project plans, reports, presentations, and other correspondence
• Maintain an understanding of department programs and services
• Support key business initiatives and continuous improvement
• Understand, adhere to, and enforce Corporate Policies & Procedures, Confidentiality Guidelines, Emergency Procedures and Health and Safety Standards for all participants and staff
• Attend meetings/training as required
• Review and summarize relevant SOPs related to Realty Services as a learning activity
• Update and maintain the Inventory of Leases, Licenses, and Encroachment
• Agreements in Excel with accuracy of information and attention to detail
• Review, verify and input Lease documents, Licenses, and Encroachment Agreements into physical and electronic files and update in database
• Verify that all active files contain current insurance documents in both electronic and physical records
• Keep track of expired insurance or other required documents from tenants

SELECTION CRITERIA:

EDUCATION:

• Student must be pursuing a related post-secondary degree, i.e. business, real estate, property assessment, urban studies, economics, finance, or law

EXPERIENCE:

• Demonstrated working knowledge of discipline specific principles
• Customer service or client-facing experience

OTHER SKILLS AND ASSETS:

• Ability to manage multiple priorities and excellent time management and organizational skills.
• Excellent computer skills, e.g. MS Office programs including MS PowerPoint, Word, and Excel.
• Practical knowledge of applicable software(s) within discipline.
• Strong critical thinking and analytical skills.
• Strong writing and presentation development skills.
• Flexibility to travel as required.

             “These positions are funded through the Canada Summer Jobs Program (2026) and all applicants must meet specific eligibility criteria.

             For Eligibility Criteria please visit https://www.canada.ca/en/employment-social-development/services/funding/canada-summer-jobs/screening-eligibility.html”

            **Preference will be given to students that have a permanent residency in Brampton. 

**Various tests and/or exams may be administered as part of the selection criteria.

Interview:  Our recruitment process may be completed with video conference technology.

If this opportunity matches your interest and experience, please apply online by clicking the button above by January 19, 2026 and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted.

As part of the application process, applicants will be invited to complete a self-identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions.  Should you wish to opt out of completing the survey, please select “prefer not to answer” as a response to each question.  All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable.  The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.

Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.

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