JOB TITLE:  Associate, Payroll & Pension

DEPARTMENT:  Corporate Support Services

POSTING NUMBER:  106635

NUMBER OF POSITIONS:  1

JOB STATUS & DURATION:  Full Time Permanent

HOURS OF WORK:  35-hour workweek

LOCATION:  Hybrid Model*– when working onsite, you will report to the location of City Hall.

SALARY GRADE:  9

STARTING SALARY:  $1,078.70 per week

JOB TYPE:  Union

POSTING DATE:  March 14, 2025

CLOSING DATE:  March 24, 2025

AREA OF RESPONSIBILITY:

Reporting to the Manager, Payroll Services, responsible to support the Corporation’s payroll processing and pension administration programs. Provide assistance in set-up, maintenance, calculation, and analysis of payroll and pension-related processes and systems.

• Processes Payrolls using HCM (PeopleSoft) for various paygroups. Balances and reconciles payroll; reviews, verifies, and adjusts time entry reports and codes as needed based on Corporate Policy, Canada Revenue Agency and all Collective Agreements.
• Calculates and prepares manual payments and off-cycle adjustments.
• Sets up all new permanent full time and eligible other than continuous full time employees in OMERS e-access.
• Assists the Pension Administrator with the processing of the year-end annual pension statements. Ensures all the members information has been balanced and accounted for, file uploaded and formatted to meet OMERS specifications. Coordinates with OMERS to sort out issues in a timely manner.
• Assists in offering eligible other than continuous full time employees OMERS. Reviews eligibility criteria, sends out letters, and processes OMERS enrollment.
• Assists with the processing of required forms and documentation for all OMERS members.
• Assists with extracting, analyzing and calculating periods of broken service and disability elimination periods based on prescribed formulas.
• Prepares weekly and monthly contribution and remittances cheque requisitions. Runs off payroll reports, and prepares remittance cheque requests. Prepares monthly summary of United Way and OMERS contributions and runs queries for balancing. Prepares a monthly summary of Group Life, LTD, Optional Life, and Dependent Life and for AD&D for all Payroll Groups.
• Maintains employee benefit and payroll records within PeopleSoft and OMERS E-access. Sets up and maintains Benefit and Payroll Information on Peoplesoft and file folders, and files relevant information.
• Prepares Record of Employments (ROE) forms. Prints copies of ROE and validates information.
• Provides exemplary customer service. Answers queries and communicates with members, union representatives, HR and outside agencies re employee information, administration procedures, or interpretation of plan provisions. Drafts and distributes correspondences for employee requests related to RRSP transfers, OMERS purchase, and disability elimination periods.
• Maintains Payroll/OMERS records using Versatile/BRIMMS Systems.
• Stuffs, seals and sorts pay statements for all payroll groups. Creates new files for new employees.
• Assists with the annual Canada Savings Bond E-Campaign. Sets up deduction on the payroll system and prepares a summary of new enrollments.

SELECTION CRITERIA:

          EDUCATION:

• High school (Grade 12) graduation plus an additional program of over one year and up to two years in Business Administration, Business Management, Accounting or equivalent

EXPERIENCE:

• Over two year (2) up to and including four (4) years experience in a unionized payroll and pension environment.

REQUIRED LICENCE OR CERTIFICATION:

• Completion of the Canadian Payroll Association-Payroll Compliance Practitioner (PCP) certificat

OTHER SKILLS AND ASSETS:

• Excellent verbal and written communication skills.
• Excellent customer service skills.
• Ability to work independently and as part of a team environment.
• Advanced knowledge of MS Office.
• Sound judgment, good decision making and analytical skills.
• Strong organizational skills and attention to details.
• Able to lift heavy storage boxes (weight varies from 20 to 50 pounds)

**Various tests and/or exams may be administered as part of the selection criteria.

#LI-Hybrid

Interview:  Our recruitment process may be completed with video conference technology.

Applicants who do not meet the educational requirements but have direct related experience may be considered.

As part of the corporation’s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation.  Any changes affecting this position will be communicated as information becomes available. *Our Hybrid Model is subject to change.  

If this opportunity matches your interest and experience, please apply online by clicking the button above (quoting reference #106635 by March 24, 2205   and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted. The successful candidate(s) will be required, as a condition of employment, to execute a written employment agreement. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.

As part of the application process, applicants will be invited to complete a self-identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions.  Should you wish to opt out of completing the survey, please select “prefer not to answer” as a response to each question.  All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable.  The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.

Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.

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