JOB TITLE:  Payroll Administrator

DEPARTMENT:  Corporate Support Services

POSTING NUMBER:  106633

NUMBER OF POSITIONS:  1

JOB STATUS & DURATION:  Full Time Permanent

HOURS OF WORK:  35 hour workweek

LOCATION:  Hybrid Model*– when working onsite, you will report to the location of City Hall

SALARY GRADE:  9

STARTING SALARY:  $1,078.70 per week

JOB TYPE:  Union

POSTING DATE:  March 14, 2025

CLOSING DATE:  March 24, 2025

AREA OF RESPONSIBILITY:

Reports to the Supervisor, Payroll, delivers accurate and timely payroll processing to employees across various pay groups, including balancing and reconciliation of accounts; responds to employee inquiries and resolves complex payroll related issues.

• Prepares and processes payroll entries and reports across various pay groups utilizing PeopleSoft.
• Reconciles current Payroll Summary and investigates discrepancies.
• Calculates Sick Bank Payouts for the ATU, BPFFA and CUPE Outside employees as per their Collective Agreements.
• Calculates individual retro-active payments.
• Calculates and prepares manual paycheques and off-cycle adjustments.
• Prepares deduction/contribution summaries and remittance cheque requisitions for all pay groups on a weekly and monthly basis.
• Prepares, signs and distributes Record of Employment (ROE) forms.
• Drafts and distributes correspondence as it relates to employee RRSP transfers.
• Calculates and prepares a summary of OMERS contribution history for terminated or retired employees and/or employees on disability.
• Maintains employee benefit and payroll records within PeopleSoft.
• Responds to internal and external inquiries related to payroll data and processes.
• Distributes paycheques, direct deposit advices and T4s for all pay groups.
• Prepares and maintains hard copy file storage of employee and payroll report data using Versatile.
• Assist with annual Canada Savings Plan campaign.
• Performs additional similar and related duties as assigned.

SELECTION CRITERIA:

EDUCATION:

• High School (Grade 12) graduation plus an additional program of up to one year in a Payroll Compliance Practitioner (PCP) program with the following courses: Payroll Compliance Legislation, Payroll Fundamentals 1, Introduction to Accounting, Payroll Fundamentals 2 or equivalent.

EXPERIENCE:

• Over two (2) years, up to and including four (4) years experience in a unionized payroll environment.

REQUIRED LICENCE CERTIFICATION:

• Payroll Compliance Practitioner (PCP)

OTHER SKILLS AND ASSETS:

• Demonstrated experience with PeopleSoft and Microsoft Office Suite.
• Exceptional communication and interpersonal skills with an emphasis on customer service.
• Able to work independently and as part of a team.

**Various tests and/or exams may be administered as part of the selection criteria.

#LI-Hybrid

Interview:  Our recruitment process may be completed with video conference technology.

As part of the corporation’s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation.  Any changes affecting this position will be communicated as information becomes available. *Our Hybrid Model is subject to change.  

If this opportunity matches your interest and experience, please apply online by clicking the button above quoting reference #106633 by March 24, 2025   and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted. The successful candidate(s) will be required, as a condition of employment, to execute a written employment agreement. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.

As part of the application process, applicants will be invited to complete a self-identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions.  Should you wish to opt out of completing the survey, please select “prefer not to answer” as a response to each question.  All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable.  The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.

Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.

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