JOB TITLE: Program Assistant III, Government Relations 

DEPARTMENT:  Office of the CAO 

NUMBER OF POSITIONS:  2

JOB STATUS & DURATION:  Temporary, 4 months

HOURS OF WORK:  35-hour workweek

LOCATION:  Hybrid Model – when working onsite, you will report to the location of City Hall

HOURLY RATE:  Step 1 $20.21, Step 2 $20.82 

POSTING DATE:  January 23, 2025

CLOSING DATE:  February 6, 2025     

AREA OF RESPONSIBILITY:

Reporting to the Manager, Government Relations & Public Liaison, provides program and administrative support to the Government Relations Team, part of Strategic Services & Initiatives division, assisting in day-to-day duties. Supports the effective delivery of services and responds to general inquiries received by the section. This role will support the government relations team in preparing reports, presentations, policy guides and templates and  supports the coordination and tracking of policy.

• Support and work as part of the Government Relations team, with a focus on intergovernmental and legislative research on relevant provincial and federal legislation.
• Assist with preparation for the 2025 Association of Municipalities of Ontario Conference, including preparation of briefing materials.
• Support ongoing advocacy work and implementation of strategies to support the senior leadership team.
• Provide administrative support including physical and electronic filing, preparing memos and formatting reports
• Maintain records, documentation, and prepare reports as required
• Process online forms and provide support on sectional workflow procedures
• Assist with data entry and tracking, and maintain data integrity
• Maintain an understanding of department programs and services
• Understand and adhere to Corporate Policies & Procedures, Confidentiality Guidelines, Emergency Procedures and Health and Safety  Standards
• Attend meetings/training as required
• Work well within diverse groups in support of operational goals and objectives.
• Demonstrate corporate values at all times.
• Participate as a member of cross-functional team.
• Provide support/backup as necessary.

SELECTION CRITERIA: 

• Working towards a degree or diploma in Business Administration, Political Science, Public Administration, Law or equivalent or a similar  discipline, or have a related experience or interest.
• Demonstrated working knowledge of corporate policy specific principles
• Effective customer service skills and communication skills
• Effective time management and organizational skills
• Proficient in Microsoft Office applications including Outlook, Word, Excel, and PowerPoint

These positions are funded through the Canada Summer Jobs Program (2025) and all applicants must meet specific eligibility criteria. For Eligibility Criteria please visit https://www.canada.ca/en/employment-social-development/services/funding/canada-summer-jobs/screening-eligibility.html

**Preference will be given to students that have a permanent residency in Brampton.

**Various tests and/or exams may be administered as part of the selection criteria.

Interview: Our recruitment process may be completed with video conference technology.

If this opportunity matches your interest and experience, please apply online by clicking the button above by February 6, 2025 and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted. 

As part of the application process, applicants will be invited to complete a self-identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions. Should you wish to opt out of completing the survey, please select “prefer not to answer” as a response to each question. All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable. The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.

Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.

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