JOB TITLE: Program Administration Officer

DEPARTMENT:  Community Services

NUMBER OF POSITIONS:  1

JOB STATUS & DURATION:  Seasonal, Temporary 4-months ( May to August)

HOURS OF WORK: 35 hour workweek 

LOCATION:  Hybrid Model – when working onsite, you will report to the location of West Tower

HOURLY RATE:  Step 1: $21.48/hr  Step 2: $22.40/hr

JOB TYPE:  Management and Administration

POSTING DATE:  January 17, 2025

CLOSING DATE: January 31, 2025

AREA OF RESPONSIBILITY:

Reports to the Manager, Executive Operations and Special Projects, provide project, program, and administrative support to the Office of the Commissioner, Community Services team. Ensures efficient and effective delivery of programs and services by providing direct functional support and responds to inquiries for the Office of the Commissioner, Community Services.

• • Provide assistance and support for initiatives, programs, processes, projects, and events.
  • Respond inquiries/concerns and provide information regarding programs and services to meet divisional service standards.
  • Independently fulfills administrative duties as related to area of work, including correspondence, documentation, minute taking, preparing memos and reports, presentations.
  • Supports project leads in the planning, coordination, implementation, and evaluation of divisional policies, programs, special events.
  • Participates in working groups and brainstorming sessions to provide input, ideas, insights.
  • Assist with data entry and management.
  • Perform qualitative/quantitative research and analysis in a technical and/or specialized discipline to identify trends, industry best practices, and opportunities for continuous improvement.
  • Work with both internal and external stakeholders to complete projects, where applicable.
  • Support the Office of the Commissioner, Community Services with leading the coordination of events, outreach, and consultations.
  • Supporting with developing internal systems and process development for special projects and initiatives.
  • Provide support and attend, youth related initiatives and activities led by City of Brampton divisions, when required.
  • Prepare project and program updates for review by management.
  • Maintain confidentiality based on the requirement to access and maintain sensitive sectional or divisional and organizational communication, reports, materials, and records.
  • Maintain an understanding of department programs and services.
  • Understand, adhere to, and enforce Corporate Policies & Procedures, Confidentiality Guidelines, Emergency Procedures and Health and Safety Standards.

SELECTION CRITERIA:

EDUCATION:

• • Student must be enrolled in any University or College. Proof of enrollment letter will be requested prior to the job offer.

REQUIRED EXPERIENCE:

• • Student must be currently enrolled in a Undergraduate or Graduate Social Work, Social Sciences, Education, Business Administration, Public Administration similar or equivalent program.

OTHER SKILLS AND ASSETS:

• • Demonstrated working knowledge of discipline specific principles.
  • Excellent communications skills, both verbal and written.
  • Possess strong computer skills, e.g. MS Office programs including MS Word and Excel.
  • Ability to prioritize and excellent time management and organizational skills.
  • Practical knowledge of applicable software(s) within discipline.
  • Preference will be given to students that have a permanent residency in Brampton

**Preference will be given to students that have a permanent residency in Brampton. 

**Various tests and/or exams may be administered as part of the selection criteria.

Interview:  Our recruitment process may be completed with video conference technology.

As part of the application process, applicants will be invited to complete a self-identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions.  Should you wish to opt out of completing the survey, please select “prefer not to answer” as a response to each question.  All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable.  The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.

Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.

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The City is an equal opportunity employer.  We are committed to inclusive, barrier-free recruitment and selection processes and work environments. If you require any accommodations at any point during the application and hiring process, please contact TalentAcquisition@brampton.ca or 905.874.2150 with your accommodation needs, quoting the job opening ID#, job title. Any information received relating to accommodation will be addressed confidentially.