JOB TITLE:  Program Administration Assistant

DEPARTMENT:  Community Services

NUMBER OF POSITIONS:  1

JOB STATUS & DURATION:  Seasonal, Temporary 4-months ( May to August)

HOURS OF WORK: 35 hour workweek 

LOCATION:  Hybrid Model – when working onsite, you will report to the location of Fire Department Headquarters

HOURLY RATE:  Step 1: $21.48/hr  Step 2: $22.40/hr

JOB TYPE:  Management and Administration

POSTING DATE:  January 17, 2025

CLOSING DATE: January 31, 2025

AREA OF RESPONSIBILITY:

Reports to the Division Chief, Administrative Services, provide project, program, and administrative support to the Brampton Fire and Emergency Services team. Ensures efficient and effective delivery of programs and services by providing direct functional support and responds to inquiries for the Brampton Fire and Emergency Services team.

• • Assists and supports initiatives, programs, processes, projects, and events.
  • Responds to inquiries/concerns and provides information regarding programs and services to meet divisional service standards.
  • Fulfills administrative duties including communications, documentation, meeting minutes, reports, presentations, file management, etc.
  • Supports project leads with planning, coordination, implementation, and evaluation of service delivery, policies, programs, special events, etc.
  • Participates in working groups and works collaboratively with operating teams to provide input, ideas, and insights.
  • Assist with data entry and management.
  • Perform qualitative/quantitative research and analysis in a technical and/or specialized disciplines to identify trends, industry best practices, and opportunities for continuous improvement.
  • Work with both internal/external stakeholders to complete projects and deliver services
  • Provide support and attend youth related initiatives and activities led by City of Bramptondivisions, when required.
  • Prepare project and program updates for review by management.
  • Maintain discretion for confidential information and access to sensitive material (communication, reports, materials, and records, etc.)
  • Maintain an understanding of department programs and services.
  • Understand, adhere to, and enforce Code of Conduct, Corporate Policies & Procedures, Confidentiality Guidelines, Emergency Procedures and Health and Safety Standards.

SELECTION CRITERIA:

EDUCATION:

• • Student must be enrolled in a University or College program (full-time). A proof of enrollment letter must be presented prior to the job offer.

REQUIRED EXPERIENCE:

• • Student must be enrolled in an undergraduate or graduate program in Social Work, Social Sciences, Education, Business Administration, Public Administration or similar/equivalent program.

OTHER SKILLS AND ASSETS:

• • Excellent verbal and written communications skills.
  • Strong software application skills, e.g. MS Office programs including MS Word and Excel.
  • Ability to prioritize workwith excellent time management, organizational skills and attention to detail.
  • Practical knowledge of applicable software(s) within discipline.
  • Preference will be given to students that have a permanent residency in Brampton.

**Preference will be given to students that have a permanent residency in Brampton. 

**Various tests and/or exams may be administered as part of the selection criteria.

Interview:  Our recruitment process may be completed with video conference technology.

As part of the application process, applicants will be invited to complete a self-identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions.  Should you wish to opt out of completing the survey, please select “prefer not to answer” as a response to each question.  All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable.  The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.

Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.

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The City is an equal opportunity employer.  We are committed to inclusive, barrier-free recruitment and selection processes and work environments. If you require any accommodations at any point during the application and hiring process, please contact TalentAcquisition@brampton.ca or 905.874.2150 with your accommodation needs, quoting the job opening ID#, job title. Any information received relating to accommodation will be addressed confidentially.