JOB TITLE:  Program Assistant, Corporate Policy

DEPARTMENT:  Corporate Support Services

NUMBER OF POSITIONS:  1

JOB STATUS & DURATION:  Temporary, 4 months (May to August)

HOURS OF WORK:  35 hour workweek

LOCATION: Hybrid Model – when working onsite, you will report to the location of West Tower.

HOURLY RATE:  $18.00

POSTING DATE:  January 22, 2025

CLOSING DATE:  February 04, 2025

AREA OF RESPONSIBILITY:

Reporting to the Senior Manager, Corporate Projects & Standards, this role provides program and administrative support to the Corporate Policy Team (CPT), assisting in day-to-day duties. Supports the effective delivery of services and responds to general inquiries received by the section. This role will support the CPT in preparing reports, presentations, policy guides, and templates while supporting the coordination and tracking of policy development.

• Respond to customer inquiries/concerns and provide information regarding programs and services, and escalates to appropriate City staff as required
• Assist and collaborate on sectional programs and special projects
• Provide administrative support including physical and electronic filing, preparing memos and formatting reports
• Maintain records, documentation, and prepare reports as required
• Process online forms and provide support on sectional workflow procedures
• Assist with data entry and tracking, and maintain data integrity
• Maintain an understanding of department programs and services
• Understand and adhere to Corporate Policies & Procedures, Confidentiality Guidelines, Emergency Procedures and Health and Safety Standards
• Attend meetings/training as required
• Work well within diverse groups in support of operational goals and objectives.
• Demonstrate corporate values at all times.
• Participate as a member of cross-functional team.
• Provide support/backup as necessary.

SELECTION CRITERIA:

• Working towards a degree or diploma in Business Administration, Political Science, Public Administration, Law or equivalent or a similar discipline, or have a related experience or interest.
• Demonstrated working knowledge of corporate policy specific principles
• Effective customer service skills and communication skills
• Effective time management and organizational skills
• Proficient in Microsoft Office applications including Outlook, Word, Excel, and PowerPoint
• Preference will be given to students that have a permanent residency in Brampton

**These positions are funded through the Canada Summer Jobs Program (2025) and all applicants must meet specific eligibility criteria. For Eligibility Criteria please visit https://www.canada.ca/en/employment-social-development/services/funding/canada-summer-jobs/screening-eligibility.html

**Preference will be given to students that have a permanent residency in Brampton.  

**Various tests and/or exams may be administered as part of the selection criteria.

Alternate formats will be provided upon request.

Interview:  Our recruitment process will be completed with video conference technology.

If this opportunity matches your interest and experience, please apply online by clicking the button above by March 21, 2024 and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.                             

As part of the application process, applicants will be invited to complete a self-identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions.  Should you wish to opt out of completing the survey, please select “prefer not to answer” as a response to each question.  All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable.  The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.

Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.

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