JOB TITLE: Program Assistant III – Realty Services

DEPARTMENT:  Office of the CAO

NUMBER OF POSITIONS:  1

JOB STATUS & DURATION:  Temporary 4-months

WORK TERM: May, 2025 – August, 2025

HOURS OF WORK:  35-hour workweek 

LOCATION:  Hybrid Model – when working onsite, you will report to the location of West Tower.

HOURLY RATE:  $20.21

JOB TYPE:  Management and Administration

POSTING DATE:  January 17, 2025

CLOSING DATE:  February 7, 2025

AREA OF RESPONSIBILITY:

Reporting to the Senior Manager, Realty Services, provides program and administrative support to the Realty Services section, assisting in day-to-day duties. Ensures effective delivery of programs, services and responds to general inquiries received by the Realty Services section.

• Provide administrative support as related to the area of work, including set up of new physical and digital filing, transferring the electronic data from Outlook and One Drive to SharePoint and assisting with the backlog of files, archiving, and communicating updates with the team.
• Update and maintain the Inventory of Leases, Licenses, and Encroachment Agreements in Excel with accuracy of information and attention to detail.
• Review, verify and input Lease documents, Licenses, and Encroachment Agreements into physical and electronic files and update in necessary database.
• Verify that all active files contain current insurance documents in both electronic and physical records.
• Keep track of expired insurance or other required documents from tenants.
• Perform quantitative/qualitative research to identify information as requested.
• Assists and provides support with section deliverables including proposals, research, benchmarking, project plans, reports, presentations, and other correspondence.
• Provide excellent client service, including responding to requests in a timely, accurate, and professional manner.
• Maintain an understanding of department programs and services.
• Support key business initiatives and continuous improvement.
• Understand, adhere to, and enforce Corporate Policies & Procedures, Confidentiality Guidelines, Emergency Procedures and Health and Safety Standards for all participants and staff.
• Attend meetings/training as required. 

SELECTION CRITERIA:

EDUCATION:

• Student must be pursuing a related post-secondary degree, i.e. business, real estate, property assessment, urban studies, economics, finance, or law.

OTHER SKILLS AND ASSETS:

• Demonstrated working knowledge of discipline specific principles.
• Ability to manage multiple priorities.
• Excellent computer skills, e.g. MS Office programs including MS PowerPoint, Word, and Excel.
• Strong critical thinking and analytical skills.
• Strong writing and presentation development skills.
• Flexibility to travel as required.

             “These positions are funded through the Canada Summer Jobs Program (2025) and all applicants must meet specific eligibility criteria.

             For Eligibility Criteria please visit https://www.canada.ca/en/employment-social-development/services/funding/canada-summer-jobs/screening-eligibility.html”

            **Preference will be given to students that have a permanent residency in Brampton. 

**Various tests and/or exams may be administered as part of the selection criteria.

Interview:  Our recruitment process may be completed with video conference technology.

If this opportunity matches your interest and experience, please apply online by clicking the button above by February 7, 2025 and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted.

As part of the application process, applicants will be invited to complete a self-identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions.  Should you wish to opt out of completing the survey, please select “prefer not to answer” as a response to each question.  All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable.  The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.

Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.

If you would like to request content in an alternate format, please contact the Accessibility office by submitting a new Alternate Format Request.