JOB TITLE:  CLERK, ACCOUNTS RECEIVABLE & COLLECTION

DEPARTMENT:  CORPORATE SUPPORT SERVICES

POSTING NUMBER:  106478

NUMBER OF POSITIONS:  1

JOB STATUS & DURATION:  Full Time Permanent

HOURS OF WORK:  35 hour workweek

LOCATION:  Hybrid Model*– when working onsite, you will report to the location of City Hall.

SALARY GRADE:  8

STARTING SALARY:  $1,018.50 per week

JOB TYPE:  Union

POSTING DATE:  December 19, 2024

CLOSING DATE:  Janaury 10, 2025

AREA OF RESPONSIBILITY:

Reporting to the Manager, Corporate Collections, this position is responsible for the administration and collection of general accounts receivable including  data entry of invoices in the general ledger and in the collection software, collection of overdue accounts and reconciliation of the accounts receivable sub-ledger to the general ledger.

• Responsible for the preparation, processing and administration of invoices in the general ledger and collection database.
• Process daily cash, credit card and cheque payments for accounts receivable accounts and prepare payment arrangements in compliance with corporate policy and procedures.
• Administer and reconcile Electronic Funds Transfer (EFT) payments from bank account.
• Provide excellent customer service to internal and external clients; answer enquiries and provide information regarding payments, payment arrangements and invoices.
• Prepare and balance accounts receivable sub-ledger to the general ledger. Prepare adjustment journal entries and distribute monthly aged receivable reports to departments.
• Perform collection activities on defaulted accounts in accordance with City of Brampton collections policy and procedures. Communicate with collections agencies regarding defaulted accounts and prepare statements of account as required.
• Monitor aged receivables report, identify doubtful recoveries accounts, prepare journals and assist manager with the preparation of report of accounts to be written-off.
• Liaise with originating departments in regards to cancellations and/or adjustments memos of invoices and maintain spreadsheet of cancelled invoices.
• Collate accounts receivable documentation for legal proceedings and initiate payments on deficiency recovery accounts.
• Identify and prepare cheque requisitions for overpayments on accounts receivable accounts.
• Responsible for all accounts receivable filing duties.
• Perform additional similar and related duties as assigned.

SELECTION CRITERIA:

EDUCATION:

• High School (Grade 12) graduation plus an additional program of over one and up to two years in Business - Accounting or equivalent.

EXPERIENCE:

• Over two (2) year, up to and including four (4) years of related experience working in accounts receivable/collections.

OTHER SKILLS AND ASSETS:

• Proficiency in Microsoft Office,
• Excellent customer service skills,
• Able to deal with confrontational situations,
• Able to work independently and as part of a team.

**Various tests and/or exams may be administered as part of the selection criteria.

LI-Hybrid 

Interview:  Our recruitment process may be completed with video conference technology.

Applicants who do not meet the educational requirements but have direct related experience may be considered.

As part of the corporation’s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation.  Any changes affecting this position will be communicated as information becomes available. *Our Hybrid Model is subject to change.  

If this opportunity matches your interest and experience, please apply online by clicking the button above (use for iCIMS) OR at: www.brampton.ca/employment (use for external websites/job boards) quoting reference #106478 by January 10, 2025 and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted. The successful candidate(s) will be required, as a condition of employment, to execute a written employment agreement. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.

As part of the application process, applicants will be invited to complete a self-identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions.  Should you wish to opt out of completing the survey, please select “prefer not to answer” as a response to each question.  All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable.  The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.

Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.

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