JOB TITLE:  Asset Preservation Coordinator

DEPARTMENT:  Public Works & Engineering

POSTING NUMBER:  106479

NUMBER OF POSITIONS:  1

JOB STATUS & DURATION:  Temporary 12-months

HOURS OF WORK:  35-hour workweek

LOCATION:  Hybrid Model*– when working onsite, you will report to the location of West Tower.

SALARY GRADE:  6 (Under Review)

SALARY RANGE:           1^ST STEP:     $66,248.00 per annum

                                      2^ND STEP:    $69,760.60 per annum

                                      JOB RATE:  $73,418.80 per annum

JOB TYPE:  Union

POSTING DATE:  December 11, 2024

CLOSING DATE:  December 24, 2024

AREA OF RESPONSIBILITY:

This role is responsible for understanding and working in compliance with the provisions of the Occupational Health and Safety Act and Ontario Regulations, for ensuring that the City’s Integrated Workplace Management System provides full facility asset lifecycle management, and for providing facility information and support to City staff.

OPERATION SUPPORT

• Provide organized and proactive coordination of assigned health and safety infrastructure initiatives including correspondence, general research, documentation and answering enquiries to meet operational needs and corporate service standards.
• Responsible for reviewing existing databases and working with the Integrated Workplace Management System (IWMS) and Computerized Asset Management System (CAMS) team and vendor by providing guidance on existing building and building component asset processes.
• Responsible for understanding and identifying any operational efficiencies, meeting audit requirements and improving functional use across the portfolio of facilities within IWMS.
• Responsible for supporting the City’s Asbestos Management Plan and responding to emergencies involving disturbance of Asbestos Containing Materials (ACMs).
• Responsible for assisting with inspections conducted by team members and/or third party inspectors to ensure programs, procedures, and systems are fully and consistently implemented and integrated into facility operations.

CUSTOMER SERVICE

• Respond to customer enquiries; prioritize requests, respond accordingly to meet customer expectations and escalate enquiries for resolution.
• Build and maintain a relationship with cross-functional departments, team and management to support coordination and ensure a thorough understanding of operational needs.

COMMUNICATION AND REPORTING

• Prepare reports, standard correspondence and other relevant materials for all asset Preservation service inquiries.
• Maintain up-to-date files, documentation, correspondence or other relevant materials and ensure necessary sign-offs and approvals meet policies and confidentiality.

CORPORATE CONTRIBUTION

• Conduct research using internal and external resources to gain insight of market trends, current programs, processes and practices to support management and recommend ways to improve business processes, service solutions and best practices.
• Maintain knowledge of collective agreements, City policies and practices, legislation, regulations and Standard Operating Procedures (SOPs).

BUDGET SUPPORT

• Use of effective resource and expense management at all times to meet corporate policies and guidelines.

TEAMWORK AND COOPERATION

• Responsible for coordinating and assisting with additional Asset Preservation service initiatives as required.
• Work well within diverse groups in support of operational goals and objectives.
• Demonstrate corporate values at all times.
• Participate as a member of cross-functional teams.
• Provide support/backup as necessary.

SELECTION CRITERIA:

EDUCATION:

• Post-secondary degree in Environmental Sciences / Engineering or equivalent

EXPERIENCE:

• Post-secondary degree in Environmental Sciences / Engineering or equivalent 

OTHER SKILLS AND ASSETS:

• Member in good standing with BOMA or IFMA
• Thorough Knowledge of Municipal, Regional, Provincial and Federal Governments and applicable Legislations is an asset
• Completed Level 1 asbestos training
• Completed WHMIS training at the instructor level required
• Ability to identify business needs, initiate and coordinate project resource requests
• Solid Customer Service and People Management skills; Interface with internal and external customers to meet corporate service standards
• Solid Organizational skills; Detail oriented, well organized able to coordinate activities and tasks meeting conflicting priorities and timelines
• Computer proficiency in Microsoft office/software 

**Various tests and/or exams may be administered as part of the selection criteria.

#LI-Hybrid      LI-AA

Interview:  Our recruitment process may be completed with video conference technology.

Applicants who do not meet the educational requirements but have direct related experience may be considered.

As part of the corporation’s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation.  Any changes affecting this position will be communicated as information becomes available. *Our Hybrid Model is subject to change.  

If this opportunity matches your interest and experience, please apply online quoting reference #106479 by December 24, 2024 and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted. The successful candidate(s) will be required, as a condition of employment, to execute a written employment agreement. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.

As part of the application process, applicants will be invited to complete a self-identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions.  Should you wish to opt out of completing the survey, please select “prefer not to answer” as a response to each question.  All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable.  The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.

Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.

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