JOB TITLE:  Supervisor, Open Space Development

DEPARTMENT:  Community Services

POSTING NUMBER:  106298

NUMBER OF POSITIONS:  1

JOB STATUS & DURATION:  Full Time Permanent

HOURS OF WORK:  35-hour workweek

LOCATION:  Hybrid Model*– when working onsite, you will report to the location of Williams Parkway Operations Centre

SALARY GRADE:  7

HIRING SALARY RANGE:  $111,485.00 - $125,421.00 per annum

MAXIMUM OF SALARY RANGE:  $139,356.00 per annum

JOB TYPE:  Management and Administration

POSTING DATE:  September 11, 2024

CLOSING DATE:  September 24, 2024

AREA OF RESPONSIBILITY:

Under the direction of the Manager, the Supervisor, Open Space Development is a senior professional who supervises and oversees the professional staff responsible for Open Space Development.  The supervisor is responsible for the review of all development applications to ensure that the parks, trails, open space, streetscapes, and public spaces are planned, designed, and constructed appropriately.  The Supervisor, Open Space Development is also responsible for the review, preparation and management of the City's Block Plans, Subdivision and Site Plan Agreements as well financial budgets relating to parks, trails, open space, and streetscape requirements.  The position is to ensure that the City's civic design, parks and landscape design standards and procedures are prepared and updated as well as providing analysis, guidance and recommendations for policy and strategic issues. This position is also responsible for ensuring corporate compliance with divisional and departmental policies as well as provincial and federal regulations.  Finally, the Supervisor, Open Space Development will provide leadership, guidance, and mentoring for professional technical staff in one or more areas of expertise such as planning, project management, and standards compliance.

KEY RESPONSIBILITIES

1. PROGRAM MANAGEMENT & SECTIONAL OVERSIGHT

• Supervises, directs, and oversees a team of professional staff responsible for Open Space Development.
• Responsible for Open Space Development assignments as well as workload and staff capacity management. This includes both unionized professional staff as well as non-union project management staff assigned to the Open Space Development section.
• Responsible for leading and participating in highly complex and/or sensitive developer led parks, trails and open space projects that carry a high degree of risk, including financial, regulatory, and reputational damage to the City.
• Contributes to the formation of corporate goals and objectives related to Parks Planning.
• Responsible for ensuring corporate compliance with divisional and departmental policies as well as Provincial and federal regulations.
• Provides strategic direction to the Open Space Development team on matters relating to project prioritization, workflow management, and policy management.
• Contributes to the formulation of corporate goals and objectives related to developer led parks and trails design and development.
• As a senior professional, provides sound technical advice and leadership to subordinate staff in one or more areas of expertise such as landscape architecture, project management, and standards compliance.
• Responsible for the coordination of all comments, conditions and clauses related to parks and recreational provisions, as part of all types of development applications.
• Ensure compliance and make recommendations, decisions, and actions within the framework of Provincial planning legislation, Regional and City Official Plans, regulatory approvals, and other relevant documents.
• Prepares and assembles information necessary to respond to appeals to the Ontario Land Tribunal (OLT) and appears as an expert witness.
• Prepares and or oversees the preparation of Corporate Reports to Council with respect to open space development matters including recommendations around capital expenditures.
• Responsible for developing and/or updating the City’s parks, trails and open space technical design standards, procedures, and guidelines.
• Supports various committees, task forces, and working groups by organizing and attending meetings, writing reports, and responding to inquiries.
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• Is responsible for the oversight of procuring external professional consultants and contractors. Is responsible to undertake procurement evaluations as well as assigning relevant professional staff to aid in procurement evaluations.
• Provides leadership and guidance to sectional staff on complex technical tasks and must be able to resolve complicated and intricate problems using tact and discretion.
• Supports the manager in the establishment of critical project updates, budget updates, and administrative updates.

2. PEOPLE LEADERSHIP

• Provides leadership, direction, and guidance to both Non-Union (Project Managers) and Union Staff (Landscape Architects, Landscape Technologists).
• Ensure distribution of assignments align with the qualification and experience of staff while maintaining and monitoring established service levels.
• Foster a productive team environment by effectively addressing issues, supporting, and motivating staff including mentoring and training.
• Monitor the Open Space Development section’s activities to ensure safety, quality, efficiency, and productivity.
• Promote professional development and continuing education.
• Review employee performance on a regular basis rewarding achievements and excellent work while taking progressive, corrective, or disciplinary action as required.
• Analysing staff workload and reporting to divisional and department management on staffing requirements.
• Advising consultants and contractors on the City’s requirements related to Open Space Development projects.
• Supervise the preparation and maintenance of the section’s guidelines, policies, procedures, and technical standards.
• Oversee the development and maintenance of the construction cost database for the section.

OPERATION SUPPORT

• Establishing project requirements with client departments and acting as a team leader on the project teams.
• Supervising the preparation of project charters, governance models, master plans, design concepts, facility fit plans, and other documentation bv both non-union and unionized professional staff.
• Overseeing and providing supervision on the section’s review of consultant’s background and due diligence studies.
• Supervising the preparation of proposals for Annual Capital Budget.
• Supervising the preparation of RFP’s (requests for proposals) and hiring of consultants to undertake detailed preparation of design, contract tender documents and construction supervision, and the processing of project revisions and payments to the consultants and contractors.
• Supervising the preparation of RFPs and RFQs for Blanket Purchase Orders with consultants, contractors, and suppliers.
• Supervising and frequently taking lead in project liaison with Council, the public and external agencies.

3. CUSTOMER SERVICE

• Provides professional expertise to a variety of internal and external stakeholders.
• Maintain a positive corporate image by ensuring prompt, accurate responses to numerous internal and external inquiries.
• Provide documentation and evidence to support the City’s risk management, insurance, and legal representatives in addressing damage or liability claims against the Corporation.
• Preparing and delivering responses on politically sensitive matters to members of Council and the public.
• Supervising the preparation of the section’s presentations and project status reports.

RELATIONSHIP MANAGEMENT

• Establish effective partnerships with various stakeholders including members of Council, other city divisions, the Region of Peel, provincial ministries, professional consultants, special interest groups, residents, businesses, and property owners.
• Build and foster strong working relationships with divisional, departmental, inter-departmental and external partners, including elected officials, private, public, and external agencies in the delivery of developer led parks, trails and open space projects.
• Develop and implement a comprehensive approach to public engagement for developer led parks, trails, and open space initiatives.
• Partner with other leaders in the corporation to ensure collaboration and alignment of initiatives.
• Supervise the engagement and management of consultants and contractors by staff as required.
• Resolves conflicts resulting from divisional and departmental activities.

4. COMMUNICATION

• Effectively communicate with different levels within the organization including unionized staff, non-union staff, senior leadership, and Council.
• Supervise the development of complex technical reports by subordinate staff as may be required as a component of major parks projects.
• Managing and providing advice to Open Space Development section staff in the preparation of reports to Committees and Council.
• Plan, manage, and attend public meetings representing the City and providing consultative services to the public, elected officials, and special interest groups.
• Oversee and guide the section’s communication strategies, policies and positions on complex and sensitive topics with both internal and external stakeholders.

5. CORPORATE CONTRIBUTION

• Provides oversight and direction on policies and standards related to landscape architecture, planning, and project management.
• Presents/defends the City’s position at Ontario Land Tribunal (OLT) in the capacity of an expert witness.
• Provides guidance to staff on the acts, regulations, policies, and standards of external agencies such as DFO, MNRF, MOEE, Region of Peel, CVC, TRCA, etc.
• Implementing city strategic and guideline documents such as the Parks and Recreation Master Plan.

6. BUDGET MANAGEMENT

• Manage the section’s annual and long-range operating and capital budgets.
• Ensure good asset management practices are followed by the section.
• Ensure section adherence to all corporate policies and procedures.
• Supervise effective resource and expense management to meet corporate policies and guidelines.

7. TEAMWORK AND COOPERATION

• Promote teamwork and collaboration within the Open Space Development section as well as across the departments of the organization.
• Provide leadership, guidance, and support to other staff within the Open Space Development section on developer led projects.
• Leading the Open Space Development section in various internal and external committees and meetings.
• Will be required to supervise, lead and train non-union and unionized professional staff on the section’s policies, procedures, and processes.
• Organizes and conducts consultation and co-ordinates input on specific landscape architectural related issues from other divisions, agencies and orders of government, members of Council, consultants, landowners and community groups.
• Provide recommendations to the Manager on the technical review and strategic delivery of politically sensitive developer led parks projects, development applications and major initiatives related to the Open Space Development section.

SELECTION CRITERIA:

EDUCATION:

• Demonstrated knowledge and skill associated with the completion of a 4-year university degree in Landscape Architecture, Parks Planning, or Environmental Planning and be a registered full member of the Ontario Association of Landscape Architects (OALA) and Canadian Society of Landscape Architects (CSLA).
• Project Management Professional (PMP) designation considered an asset.

REQUIRED EXPERIENCE:

• A minimum of eight (8) years of relevant, practical experience in landscape architecture successfully delivering large, complex, multi-disciplinary parks, trails, and open space capital projects.
• 3 to 5 years supervisory experience in landscape architecture, parks planning or closely related field.
• Municipal public sector experience within a unionized environment is considered an asset.

OTHER SKILLS AND ASSETS:

• Established skills and experience using the following software applications: Microsoft Office including Word, Excel, Outlook, PowerPoint, Access, Microsoft Project, and Adobe Acrobat Professional.
• Demonstrated ability in using DWG viewing software or a basic understanding of AutoCAD 2019 or later.
• Strong working knowledge of project management principles, multi stakeholder communications plans, procurement, project scheduling, project budgetary management, and risk management.
• Strong demonstrated ability in formulating written technical and financial reports.
• Highly developed communication and interpersonal skills with the ability to communicate effectively, both orally and in writing, with staff, elected officials, external agencies, at the OLT and the general public.
• Experienced with strong working knowledge of legislation governing the planning process in Ontario including the Planning Act, the Development Charges Act, the Municipal Act and the Environmental Protection Act, and background in strategic plan development and policy creation, review and administration, and Ministry of Environment Conservation and Parks soil and groundwater quality regulations.
• Possession and maintenance of a valid unrestricted Class ‘G’ Ontario Driver’s License.
• Has ongoing flexibility to attend to matters outside normal working hours, such as evening/weekend work as required to accommodate stakeholder schedules, facilitate community engagement, and promote relationship building.
• Will be required to work outside in diverse weather and site conditions to supervise and facilitate major capital construction projects.

**Various tests and/or exams may be administered as part of the selection criteria.

Interview:  Our recruitment process may be completed with video conference technology.

 LI-SE

As part of the corporation’s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation.  Any

If this opportunity matches your interest and experience, please apply online quoting reference #106298 by Sep 24, 2024 and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted. The successful candidate(s) will be required, as a condition of employment, to execute a written employment agreement. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.

As part of the application process, applicants will be invited to complete a self-identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions.  Should you wish to opt out of completing the survey, please select “prefer not to answer” as a response to each question.  All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable.  The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.

Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.

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