JOB TITLE:  Contract Administration Clerk

DEPARTMENT:  Community Services

POSTING NUMBER:  106156

NUMBER OF POSITIONS:  1

JOB STATUS & DURATION:  Temporary 18-months

HOURS OF WORK:  35 hour workweek

LOCATION:  Hybrid Model*– when working onsite, you will report to the location of WPOC.

SALARY GRADE:  6

STARTING SALARY:  $961.80 per week

JOB TYPE:  Union

POSTING DATE:  June 27, 2024

CLOSING DATE:  July 5, 2024

AREA OF RESPONSIBILITY:

Reporting to the Coordinator, Contracts, responsible for providing contract administrative support to the Parks Maintenance & Forestry Division by supporting contract administration needs.

• Provide Contract Administrative Support to the Parks Maintenance & Forestry Division
• Liaise with Parks Maintenance & Forestry staff and vendors on a variety of contract administration matters as required.
• Monitor the PContracts email inbox on a variety of administrative matters.
• Attend and support meetings with Vendors as required.
• Enter purchase requisitions into the Corporate System as required.
• Provide records management support, including file creation, maintenance, and retrieval, according to corporate record standards and legislative regulations.
• Update City Works with vendor’s completed work.
• Verify all Vendor Inspection date and initials on collaboration site.
• Assist with organizing seasonal meetings with Vendors.
• Upload and monitor Vendor Collaboration Site
• Maintain the seasonal portable toilet distribution list and locations.
• Assist Supervisors, Forepersons, and the Contract Coordinator with vendor performance evaluations Support and assist with contacting various utility companies, including Hydro One,Rogers Cable, Region of Peel to schedule stake outs, to confirm locations of cable wires, pipes etc.

• Coordinate with all Parks Maintenance & Forestry vendors to ensure valid WSIB are filed in the Bids and Tenders System.
• Retrieve logs for litigation.
• Maintain pricing spreadsheet for all Parks Vendors

SELECTION CRITERIA:

• High school (Grade 12) graduation plus an additional program of over one year and up to

two years or equivalent in Business Studies.

• Over one (1) year, up to and including two (2) years
• Intermediate Excel Skills

**Various tests and/or exams may be administered as part of the selection criteria.

Interview:  Our recruitment process may be completed with video conference technology.

LI-SE

Applicants who do not meet the educational requirements but have direct related experience may be considered.

As part of the corporation’s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation.  Any changes affecting this position will be communicated as information becomes available. *Our Hybrid Model is subject to change.  

If this opportunity matches your interest and experience, please apply online quoting reference #106156 by July 5th, 2024 and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted. The successful candidate(s) will be required, as a condition of employment, to execute a written employment agreement. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.

As part of the application process, applicants will be invited to complete a self-identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions.  Should you wish to opt out of completing the survey, please select “prefer not to answer” as a response to each question.  All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable.  The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.

Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.

                 If you would like to request content in an alternate format, please contact the Accessibility office by submitting a new

Alternate Format Request.