JOB TITLE:  Payroll Advisor

DEPARTMENT:  Corporate Support Services

POSTING NUMBER:  106054

NUMBER OF POSITIONS:  1

JOB STATUS & DURATION:  Temporary 12-months with the possibility of extension

HOURS OF WORK:  35  hour workweek

LOCATION:  Hybrid Model*– when working onsite, you will report to the location of City Hall

SALARY GRADE:  6

HIRING SALARY RANGE:  $97,593.00 - $109,792.00 per annum

MAXIMUM OF SALARY RANGE:  $121,991.00 per annum

JOB TYPE:  Management and Administration

POSTING DATE:  April 19, 2024

CLOSING DATE:  May 2, 2024

AREA OF RESPONSIBILITY:

Reporting to the Payroll Services Manager, this position is responsible for supporting the implementation of project based initiatives and day to day support within the payroll section.

1. OPERATION SUPPORT

Identify and translate business requirements into actionable work plans through to systems implementation.

• Identify any issues or opportunities which arise from client queries.
• Determine resolutions for complex business requirements.
• Identify potential risks and development of alternative solutions.
• Gather and document business requirements.
• Work with payroll manager to define project timelines. Proactively raise risks/issues to timelines, functionality, or operational readiness.
• Tracks project progress, risks and issues and takes action as needed. Develops and provides status reports. Leads client working sessions with IT/HR (focus on solutioning, requirements, deployment, etc.).
• Oversee end-to-end systems development lifecycle, including ensuring completeness of business requirements, ensuring solid functional and technical design/development, ensuring robust/repeatable testing cycles, and ensuring smooth production cut-over.
• Lead the processes, procedures and documentation related to developing, managing, executing long term project schedules that translate project outcomes into tangible implementation actions.
• Create and/or modify SOP (Standard Operating Procedure) and other process related documentation (flowchart, narrative, etc.)
• Prepare training materials for the new system.
• Prepare communications and engage stakeholders for organizational roll out of the system implementation.
• Facilitate the resolution of system related issues.
• Conduct functionality testing (sandbox, UAT).
• Create testing scenarios.
• Provide functional guidance on testing scenarios.
• Log issues resulting from testing.
• Perform retesting to validate the implemented solutions by the vendor.
• Managing project scope to ensure commitments are achieved
• Create specific payroll project plan as subset of overall systems implementation project plan.
• Resolves project specific issues and challenges. Partners with IT and HR to coordinate project execution including deployment schedules to manage conflicts.
• Monitor the results of the work breakdown from the project plan.
• Provide regular project progress and performance reporting against expected delivery parameters.
• Oversee the transition of project deliverables into regular business operations to sustain post-project performance.

2. STAFF GUIDANCE AND DIRECTION

• Execute and facilitate training required for the new system.
• Provides coaching and mentoring to payroll staff including technical advice once new systems are implemented.

Provides input into formal performance evaluation of staff.

3. CUSTOMER SERVICE

• Act as an advisory subject matter expert to meet corporate service standards. Escalate complex issues to appropriate level.
• Liaise with stakeholders in order to understand business needs and recommend solutions to meet operational effectiveness.
• Build and maintain a relationship with internal and external stakeholders, departments and team members to achieve common goals and objectives.

4. COMMUNICATION AND REPORTING

• Present and convey complex concepts and conditions to stakeholders; develop reports, proposals and make recommendations to management for effective decision-making.
• Keep management informed of activities and initiatives; recommend solutions for effective decision-making.

5. CORPORATE CONTRIBUTION

• Conduct research, review, assess, trends, current processes and practices to recommend solutions that improve business processes, service solutions and best practices.
• Maintain knowledge of collective agreements, City policies and practices, legislation, regulations and Standard Operating Procedures (SOPs).

6. BUDGET SUPPORT

• Use of effective resource and expense management at all times to meet corporate policies and guidelines.

7. TEAMWORK AND COOPERATION

• Backfill resources on Payroll operational and project initiatives, as required.
• Assist in the balancing and reconciliation of the T4 slips, T4A slips and NRA
• Assist in the completion of year end reporting
• Assist in the completion of ad hoc payroll projects by conducting research, producing relevant data and performing analysis as needed with potential alternative solutions.
• Participate on project initiatives as a subject matter expert.
• Work well within diverse groups to achieve common goals and objectives that meet operational effectiveness and corporate service standards.
• Participate as a member of cross-functional team.
• Demonstrate corporate values at all times.

SELECTION CRITERIA:

EDUCATION:

• Completion of a four-year Bachelor’s degree in either Finance, Management Information Systems, Human Resources or related fields.

REQUIRED EXPERIENCE:

• At least 3 years of experience as PeopleSoft HCM or other business ERP or functional analyst with a strong focus on Scheduling, Time and Attendance, Payroll module and payroll specific operations.
• At least 5 years of experience in full cycle of Payroll and Pension administration in a unionized environment.
• Strong experience with system implementation, specifically the Payroll module of the ERP

OTHER SKILLS AND ASSETS:

• PeopleSoft certification an asset.
• Demonstrated experience in Human Resources administration.
• Demonstrated experience with respect to project management activities.
• Demonstrated experience in a supervisory capacity also an asset.

**Various tests and/or exams may be administered as part of the selection criteria.

Interview:  Our recruitment process may be completed with video conference technology.

As part of the corporation’s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation.  Any changes affecting this position will be communicated as information becomes available. *Our Hybrid Model is subject to change.  

If this opportunity matches your interest and experience, please apply online quoting reference #106054 by May 2, 2024 and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted. The successful candidate(s) will be required, as a condition of employment, to execute a written employment agreement. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.

As part of the application process, applicants will be invited to complete a self-identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions.  Should you wish to opt out of completing the survey, please select “prefer not to answer” as a response to each question.  All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable.  The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.

Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.

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